Médecins Sans Frontières (MSF) is an international humanitarian organization that provides impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries. We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.

Board Assistant

This position plays a key supporting role to the President and the Board of Directors of MSF Hong Kong. The major responsibilities are:

  • Render administrative and secretarial support to the Board President as well as organizational support to Board members and Committees of MSF Hong Kong
  • Serve as the contact person for the Board President and Board members, and manage  information flow between the Board, office and the organization
  • Organise and coordinate Board and Committee meetings and other Board-related activities; and take minutes of the meetings in a timely and precise fashion
  • Tracks, report and follows up individually, those action items, decisions, deliverables and other commitments identified at meetings to ensure assigned tasks are completed according to meeting agreements
  • Facilitate correspondence to the members to ensure Board’s accountability and transparency
  • Handle statutory / regulatory compliance matters, review and liaise with Company Secretary and Legal Consultant on governance and advise the Board on all relevant issues
  • Prepare corporate documents and papers for the Board as required under the Hong Kong Companies Ordinance with support from the Company Secretary
  • Maintain proper statutory records, assist in updating internal rules documents, terms of reference for specific Board functions, new statute implications, other expectations from the Board
  • Work closely with the Association Coordinator for budget planning and organization of the Annual General Meeting
  • Handle ad-hoc assignments of the Board

 

The Ideal Candidate

  • ­Genuine interest in, understanding of and commitment to the humanitarian principles, social mission, operations, and challenges of MSF
  • University graduate with at least 5 years in a high-level administrative support position with a Board of Directors and/or senior executives, preferably gained from NGOs
  • Well versed in the Companies Ordinance of Hong Kong
  • Excellent communications skills, fluent in written and spoken English and Chinese (Mandarin and Cantonese) 
  • Ability to handle confidential information with total discretion
  • Ability to deal with multifaceted board members and stakeholders, managing schedules, information, and people with tact, diplomacy, and poise
  • Exceptional organizational skills: prioritization, time management, attention to detail, follow through
  • A self-starter with high initiative and commitment, take ownership of requests
  • Focused, positive attitude, flexible, stress tolerance, patience, enthusiasm, independent
  • Flexibility to work additional / out of office hours as necessary to accommodate tasks and fulfil the requirements of the role
  • Events and logistic experience is a plus

 

How to Apply?

Send your motivation letter and full resume with expected salary and date of earliest availability by e-mail to [email protected]. Applicants not invited for interview within 8 weeks may consider their applications unsuccessful. All information collected is solely for recruitment purpose and will be treated in strict confidence. Please read the “Personal Information Collection Statement” before providing any personal data to Médecins Sans Frontières (HK) Limited.

 

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